Fee Policy
Fee Policy
Billing Cycle
Invoices for training each term are issued at the beginning of each term. All invoices will be sent out 2 weeks before the term commences. Invoices must be paid in full before gymnasts start the new term.
Competition fees, GA/GV registration fees, admin fees, school holiday program, extra lessons undertaken beyond the regular hours, and private lessons are billed separately.
Gymnasts training 16 hours or more per week are billed for 12 week terms which include 2 weeks of school holiday training.
Gymnasts training 15 hours or less per week are billed for 10 week terms. Additional training hours during school holiday will be invoiced separately.
Note the following fees
- Annual Admin fee for training hours between 1 and 8 is $80
- Annual Admin fee for training hours of 9 or above is $200
- Ballet lesson is $6 per hour per week for gymnasts at Stages/Sub Junior/Pre Junior, Level 6, 7, 8 & 9
- Ballet lessons for seniors are 2 hours ($12) per week
- Private lesson is $50 per hour (can be shared up to maximum of 2 gymnasts). Each gymnast pays $25.
- Late pick up fee is $1 per minute after the end of gymnast’s training session
Hourly Rates and Training hours
Our fee structure follows the basic principle of the more hours undertaken by a gymnast, the lower the hourly rate. We do not offer discounts for extra hours undertaken occasionally, but rather fix the rate as per the regular commitment to number of weekly hours undertaken on regular basis by the gymnast.
Gymnasts’ training hours must be agreed before each term and will be reflected in the term’s invoice. Any changes during the term resulting in decreased training hours will not be refunded.
Payments Terms
Term payments must be received within 2 weeks of the start of each term, or by the date stated on the invoice. Payments can be made through direct deposit or by cash; details are stated on the invoices. Parents/guardians are experiencing difficulty to meet the payments deadlines must contact the club’s admin officer or executive committees to obtain approval for payment plan arrangement.
Payment for competitions and workshops are paid as PIN payments via credit card and associated link.
The option of organising to pay fees on a payment plan on a monthly basis is available under certain conditions – there needs to be a written agreement between the Club and payee regarding monthly payment amount, a direct debit arrangement must be organised by the payee with their bank and at the end of each term. Any outstanding fee amount for that term must be paid in full.
Missed Training
No refund or discount are given on fees for gymnasts away on gymnastics trips by personal choice, on school camps, holidays etc. or due to a short term illnesses (less than 2 weeks). However, if training places/times are available, gymnasts can attend make up lessons during the term where possible.
Injuries
An injured gymnast may be eligible for discount of 50% on fees when they are unable to attend training.
An application for injury discount must be made in writing to the committee of management with an attached medical certificate (indicating the duration of injury). If approved, 50% of the fees charged during the weeks the gymnast was injured will be credited to the next term. Injury means that the gymnast is not training at all, but it does NOT apply where they are training with a modified program.
Late pick up
If parents/guardian will be late for picking up gymnast from PRG training venue, they must inform the coach in advance. Coach will stay with the gymnast until their parents/guardian arrived in the PRG training venue. Gymnast must be picked up within 10 minutes after her training session completed. If gymnast was not picked up after 10 minutes, late pick up feel will be applied from the end of training time. For example, if gymnast’s training finished at 3pm and was picked up at 3:18pm, then $18 late pick up fee will be charged.
Make-up Classes
Gymnasts missing a class may be able to have a make-up class on another day at the coach’s discretion. In general no make-up classes are offered, unless the club's coach cancels the class. Any class cancelled will be made up in the first week of the school holidays or an alternative class offered if available. There will be no refund if the gymnast is unable to attend the offered make-up class.
Note that private lesson is not equivalent to make up lesson.
Family Discount
The child who trains the most hours will be billed according to normal rates. Additional children receive a 10% discount on their training fees.
Late Payments
Our club requires all parents/guardians who experience difficulty meeting the required payment deadlines to contact PRG club committee or admin officer as soon as possible to organise alternative payment arrangements with the club.
Note that gymnasts will NOT be able to enrol or train in the next term if they have overdue fees from previous term.
Overdue fees
If term fee remains unpaid after 2 reminders have been issued, the gymnast will not be allowed to train or train, travel or compete until the fee has been paid.
Late/overdue payment of term fees without contacting admin to arrange a payment plan will result in restrictions on training, competition entry, individual/team travel and private lesson availability. This includes but not restricted to Individual competitions, State team trials, AIS camps, National Clubs Carnival. If gymnasts are part of group routine at competition, approval to compete must be obtained from executive committees in consultation with the head coach.
Gymnasts can only resume training once their parents/guardians have made arrangements to start paying overdue fees to the club.
For those who have outstanding invoices, an arrangement can be made to pay the amount off in instalments. However, if the gymnast is continuing to train, current fees and competition payments must be paid in full by the due date. This is to ensure that people do not continue to accrue debt.
The club committee will not sign off transfer applications for PRG gymnasts wishing to transfer to another club until all overdue fees are paid off.
In the event of club is unable to recover payments fully, all fees owed to the club will be passed to a debt collector. This may result in negative credit ratings and additional recovery costs being incurred.
Notice of Termination
A minimum of 4 weeks termination notice in writing is required.
The notice should be given at least 4 weeks before the next term commences. If the termination notice is provided during the term and fee is already paid, a refund of current term fees is not granted.
The termination notice must be submitted and emailed to [email protected] and specifying the <gymnast’s name> in the subject of the email.
Special note
If a club transfer is required, parents/guardians must agree in writing that all routines and music remain at the property of Prahran Rhythmic Gymnastics Specialist Centre and cannot be used at any future training or competition with the new club.
Billing Cycle
Invoices for training each term are issued at the beginning of each term. All invoices will be sent out 2 weeks before the term commences. Invoices must be paid in full before gymnasts start the new term.
Competition fees, GA/GV registration fees, admin fees, school holiday program, extra lessons undertaken beyond the regular hours, and private lessons are billed separately.
Gymnasts training 16 hours or more per week are billed for 12 week terms which include 2 weeks of school holiday training.
Gymnasts training 15 hours or less per week are billed for 10 week terms. Additional training hours during school holiday will be invoiced separately.
Note the following fees
- Annual Admin fee for training hours between 1 and 8 is $80
- Annual Admin fee for training hours of 9 or above is $200
- Ballet lesson is $6 per hour per week for gymnasts at Stages/Sub Junior/Pre Junior, Level 6, 7, 8 & 9
- Ballet lessons for seniors are 2 hours ($12) per week
- Private lesson is $50 per hour (can be shared up to maximum of 2 gymnasts). Each gymnast pays $25.
- Late pick up fee is $1 per minute after the end of gymnast’s training session
Hourly Rates and Training hours
Our fee structure follows the basic principle of the more hours undertaken by a gymnast, the lower the hourly rate. We do not offer discounts for extra hours undertaken occasionally, but rather fix the rate as per the regular commitment to number of weekly hours undertaken on regular basis by the gymnast.
Gymnasts’ training hours must be agreed before each term and will be reflected in the term’s invoice. Any changes during the term resulting in decreased training hours will not be refunded.
Payments Terms
Term payments must be received within 2 weeks of the start of each term, or by the date stated on the invoice. Payments can be made through direct deposit or by cash; details are stated on the invoices. Parents/guardians are experiencing difficulty to meet the payments deadlines must contact the club’s admin officer or executive committees to obtain approval for payment plan arrangement.
Payment for competitions and workshops are paid as PIN payments via credit card and associated link.
The option of organising to pay fees on a payment plan on a monthly basis is available under certain conditions – there needs to be a written agreement between the Club and payee regarding monthly payment amount, a direct debit arrangement must be organised by the payee with their bank and at the end of each term. Any outstanding fee amount for that term must be paid in full.
Missed Training
No refund or discount are given on fees for gymnasts away on gymnastics trips by personal choice, on school camps, holidays etc. or due to a short term illnesses (less than 2 weeks). However, if training places/times are available, gymnasts can attend make up lessons during the term where possible.
Injuries
An injured gymnast may be eligible for discount of 50% on fees when they are unable to attend training.
An application for injury discount must be made in writing to the committee of management with an attached medical certificate (indicating the duration of injury). If approved, 50% of the fees charged during the weeks the gymnast was injured will be credited to the next term. Injury means that the gymnast is not training at all, but it does NOT apply where they are training with a modified program.
Late pick up
If parents/guardian will be late for picking up gymnast from PRG training venue, they must inform the coach in advance. Coach will stay with the gymnast until their parents/guardian arrived in the PRG training venue. Gymnast must be picked up within 10 minutes after her training session completed. If gymnast was not picked up after 10 minutes, late pick up feel will be applied from the end of training time. For example, if gymnast’s training finished at 3pm and was picked up at 3:18pm, then $18 late pick up fee will be charged.
Make-up Classes
Gymnasts missing a class may be able to have a make-up class on another day at the coach’s discretion. In general no make-up classes are offered, unless the club's coach cancels the class. Any class cancelled will be made up in the first week of the school holidays or an alternative class offered if available. There will be no refund if the gymnast is unable to attend the offered make-up class.
Note that private lesson is not equivalent to make up lesson.
Family Discount
The child who trains the most hours will be billed according to normal rates. Additional children receive a 10% discount on their training fees.
Late Payments
Our club requires all parents/guardians who experience difficulty meeting the required payment deadlines to contact PRG club committee or admin officer as soon as possible to organise alternative payment arrangements with the club.
Note that gymnasts will NOT be able to enrol or train in the next term if they have overdue fees from previous term.
Overdue fees
If term fee remains unpaid after 2 reminders have been issued, the gymnast will not be allowed to train or train, travel or compete until the fee has been paid.
Late/overdue payment of term fees without contacting admin to arrange a payment plan will result in restrictions on training, competition entry, individual/team travel and private lesson availability. This includes but not restricted to Individual competitions, State team trials, AIS camps, National Clubs Carnival. If gymnasts are part of group routine at competition, approval to compete must be obtained from executive committees in consultation with the head coach.
Gymnasts can only resume training once their parents/guardians have made arrangements to start paying overdue fees to the club.
For those who have outstanding invoices, an arrangement can be made to pay the amount off in instalments. However, if the gymnast is continuing to train, current fees and competition payments must be paid in full by the due date. This is to ensure that people do not continue to accrue debt.
The club committee will not sign off transfer applications for PRG gymnasts wishing to transfer to another club until all overdue fees are paid off.
In the event of club is unable to recover payments fully, all fees owed to the club will be passed to a debt collector. This may result in negative credit ratings and additional recovery costs being incurred.
Notice of Termination
A minimum of 4 weeks termination notice in writing is required.
The notice should be given at least 4 weeks before the next term commences. If the termination notice is provided during the term and fee is already paid, a refund of current term fees is not granted.
The termination notice must be submitted and emailed to [email protected] and specifying the <gymnast’s name> in the subject of the email.
Special note
If a club transfer is required, parents/guardians must agree in writing that all routines and music remain at the property of Prahran Rhythmic Gymnastics Specialist Centre and cannot be used at any future training or competition with the new club.